Effective Date: March 31, 2026

This Privacy Policy describes how Dalmatian Group Ltd (“we”, “our”, or “us”) collects, uses, and protects personal data when you use our website https://dalmatiangroup.co.uk. We are committed to safeguarding your privacy in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, the EU General Data Protection Regulation (Regulation (EU) 2016/679), and other applicable laws.

Registered Office:
30 Braeside, Binfield, Bracknell RG12 8TY, Berkshire, United Kingdom
Company Registration: Dalmatian Group Ltd (Registered in England)
Contact Email: privacy@dalmatiangroup.co.uk

Dalmatian Group Ltd is registered with the Information Commissioner’s Office (ICO) as a data controller in accordance with UK GDPR and the Data Protection Act 2018.

Registration number: ZC112044

1. Introduction

We take your privacy seriously and are committed to protecting your personal data. This Privacy Policy explains:

  • What personal data we collect
  • How and why we process it
  • Your legal rights
  • How to contact us about your data

This policy applies when you interact with us through our website or other digital platforms, including our social media channels.

2. How We Collect Your Personal Data

Personal data encompasses any information that can identify you, either directly or indirectly, through various identifiers or unique characteristics specific to you.

We collect only the information that is necessary, relevant, and sufficient for the purposes you provide it for. This Privacy Policy applies to personal data we receive through:

  • Our website: https://dalmatiangroup.co.uk/
  • Our contact channels: When you provide personal information via our “Contact Us” form on our website, or through email and/or phone.
  • Applying for a position: When you send us an application for employment when applying for a position at our company.

We may collect your personal data in the following ways:

  • Directly from you: When you interact with us directly, correspond with us, or submit information via email, phone, or social media.
  • Automatically: When you access and browse our website, we collect information about your usage and activity using technologies such as cookies and other tracking technologies.
  • Public sources: Information that is publicly available.

Our website may contain links to third-party websites, plug-ins, and applications. Following these links or enabling these connections may allow third parties to collect or process your data. Please note that we do not control these third-party websites and are not responsible for their privacy practices. We encourage you to review the privacy policies of any third-party sites you visit.

3. Personal Data We Collect

Dalmatian Group processes personal data for the following groups:

Website Visitors

  • Geo-location, IP address, and cookies (For more details, please see our Cookie Policy).

Job Candidates

  • Data collected through job applications or unsolicited applications, including:
  • Personal Information: Name, address, email, phone number.
  • Professional Data: Information from cover letters and CVs/resumes (such as education, training, and previous employment details).

Potential Clients

  • Name, email, and/or phone number.

Newsletter Subscribers

  • Email address and cookies.

4. Data Retention

We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. Specific retention periods are determined based on the nature of the data and the purposes for processing it.

Our data retention periods are as follows:

  • Website Visitors: 26 months
  • Job Candidates: 5 years
  • Clients: 5 years
  • Newsletter Subscriptions: 4 years

5. Goals of and Legal Basis for Processing

We process your personal data based on one or more legal grounds.

Purpose
Legal Basis (UK/EU GDPR)

Responding to enquiries

Legitimate interest / Consent

Improving our website and services

Legitimate interest

Sending newsletters or updates

Consent

Compliance with legal obligations

Legal obligation

Depending on the data collected, we process personal data for the following purposes:

  • To comply with legal obligations
  • To provide and perform our services
  • To provide you with the necessary information
  • For marketing purposes or to send you information about our services via newsletter
  • To enhance practicality and efficiency using cookies
  • To process job applications

All personal data collection is based on one of the following:

  1. Consent of the individual sharing the data
  2. Performance of a contract to which the individual is a party
  3. Compliance with a legal obligation
  4. Legitimate interests of Dalmatian Group or a third party
  5. Vital interests of the individual or another person, or the public interest

We will not use your data for any purpose or on any basis other than those listed above. If we need to process personal data for other reasons, we will explicitly seek your permission.

We also collect information you provide when you cooperate with us or use our services, which is necessary for contract execution. This includes data necessary for delivering contracted services, issuing invoices, proving authority to enter into a contract, and data collected during communication with us (e.g., contact information). We process this data for the duration of our contractual relationship.

6. Social Media

All personal data collected through Dalmatian Group social media platforms, as defined by the GDPR, is processed in accordance with this Privacy Policy and in compliance with legal requirements.

Dalmatian Group is present on the following social media platforms, each with its own privacy policy linked below:

When you interact with our content on these platforms, their privacy policies apply in addition to ours. These platforms may collect data independently, including through cookies and tracking tools. We recommend reviewing their respective privacy statements.
We may view or use public information from your profile to interact with you (e.g., respond to comments or messages).

7. Provision to Third Parties

We currently do not sell your personal data with third parties for their direct marketing purposes. Regarding the quality of our services, we may engage third-party contractors and suppliers. These entities serve as processors or sub processors for data protection purposes, processing personal data strictly as directed by us. If these parties access or handle personal data, we establish a Data Processing Agreement (DPA) with them, ensuring that they only process your personal data for the specified purposes.

For internet analytics, spam protection, and newsletter services, we utilize Google Analytics, Cloudflare Turnstile, and Mailchimp. You can find their privacy policies linked here.

We commit to processing and storing personal data exclusively within the UK and the European Union, unless otherwise agreed upon in writing. However, exceptions apply when tracking website interactions. When using Google Analytics, Mailchimp and other services, your data may be stored outside the EU, subject to the respective privacy policies and terms of service. We encourage you to review their privacy policies through the provided links.

8. Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, use, or disclosure.

These measures include:

  • Encryption
  • Access controls
  • Firewall protection
  • Secure data hosting providers

However, no transmission method over the Internet is 100% secure. We encourage you to use security best practices when interacting online.

9. Automated Decision Making

We do not engage in automated decision-making processes that produce legal effects concerning you or similarly significantly affect you.

10. Your Rights

Under UK and EU data protection law, you have the following rights concerning your personal data:

  • The right to access: You can request copies of your personal data.
  • The right to rectification: You can request correction of inaccurate or incomplete data.
  • The right to erasure: You can request the deletion of your personal data under certain conditions.
  • The right to restrict processing: You can request the restriction of processing under certain conditions.
  • The right to data portability: You can request the transfer of your data to another organization or directly to you under certain conditions.
  • The right to object: You can object to processing your personal data under certain conditions.

To exercise any of your rights or to make a complaint, please email us at privacy@dalmatiangroup.co.uk

You also have the right to lodge a complaint with the UK’s Information Commissioner’s Office (ICO) at www.ico.org.uk

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Effective Date” at the top. Please review this page regularly for any changes.